Proposal Coordinator

Date:  Jun 19, 2024

Beverly, MA, US, 01915

Company:  Oxford Global Resources
Job ID:  6252

Position Summary

This position is responsible for working with cross-functional proposal team members to help respond to Request for Proposals (RFPs), Request for Quotations (RFQs), Requests for Information (RFIs) and assist within the proposal development process to ensure on-time delivery of compelling compliant, and well-written responses. This asset is also responsible for creating and modifying presentations, collateral, and other materials to support business development, retention, and upsell with Oxford's clients.

What We Offer


  • Assist in first draft creation of all RFP, RFQ, and RFIs
    • Leverage existing standard content and materials to create presentations, prepare work plans, and organize proposal content 
  • Develop and execute consistent company identity, leveraging document templates, letterhead, and standard company-branded content 
    • Lead the preparation of high-quality and accurate documents in accordance with agreed strategy and client expectations 
    • Develop customized sales materials, including whitepapers and PowerPoint presentations that are consistent with Oxford's branding guidelines
  • Lead vendor profile setup and other administrative requirements as needed
  • Identify gaps in current materials and assist with the creation of new content to fill those gaps
  • Manage, create, and generalize reports on accounts by leveraging Tableau and market data software
  • Assist in the maintenance and updates of the knowledge base that houses proposal content and information 
  • Collaborate with the Proposals Team Manager on process improvements, including proposal content enhancements and other duties as assigned 

Additional Responsibilities



  • Strong prioritization skills with the ability to prioritize multiple tasks, coordinate shifting priorities, respond to short-term deadlines, and carry heavy and diverse workloads with tight timelines  
  • Fundamental understanding of MS Office (Word, Excel, Teams, and PowerPoint)
  • Excellent customer service and problem-solving
  • Excellent communication and coloration skills
  • Self-starter with high attention to detail



  • At least one year of professional business writing and communications experience (experience in the consulting industry is a plus)



Salary Information: $40,000-$55,000 

Please contact if you are interested in this position.

Oxford is an Equal Employment Opportunity Employer.  All qualified applications will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.  Oxford will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law.  Oxford provides holiday pay, paid time off, medical, dental, vision, life and disability benefit plans, flexible spending accounts, health savings accounts, employee tuition reimbursement, student debt assistance and a 401(k) Retirement Savings Plan.  Oxford is committed to working with and providing reasonable accommodation to individuals with physical and mental disabilities. If you need special assistance or an accommodation while seeking employment, please email  We will make a determination on your request for reasonable accommodation on a case-by-case basis.

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