Office Support Specialist

Date: Nov 26, 2022

Location: Palm Beach Gardens, FL, US, 33410

Company: Oxford Global Resources

Position Summary

The Office Support Specialist is responsible for providing all office support and administration for the site and ensures general office(s) cadence, workflow, and efficiency


  • Covers all reception duties including answering/directing phone calls, and greeting visitors
  • Anticipate the supplies needs in the office and replenish, as necessary
  • Maintain office equipment and work with Shared Services to address necessary maintenance
  • Ensure general office upkeep and managed key card needs
  • Notify HR of personnel changes and terminations
  • Meet and greet all candidates for staff positions
  • Support any pre-start needs of new Oxford internal employees, new hire paperwork, I-9s, etc.
  • Lead the planning and coordination of any site events
  • Manage file retention, copying and document shredding
  • Provide installation, maintenance and admin support to corporate IT requests
  • Interact with corporate functions, as required, to ensure proper adherence to process, policy and procedures for the office
  • Monitor daily office flow and highlight any areas needing to be addressed
  • Support any ad-hoc reporting requests (mainstream reports are being automated)
  • Support Recruiters, as requested, with resume searching, data entry and reformatting, data mining, light marketing materials
  • Cover the above, as required, for other assigned offices
  • Special projects, as assigned
  • Provide clerical and administrative support to VP/SVP on site
  • Back-up support for the Customer Accounting Specialist specific to new hire workspace readiness, facility tours and outlining office policies/procedures
  • Other duties, as assigned

Additional Responsibilities


  • Strong verbal and written communications skills
  • Ability to interface with all levels of the organization
  • Creative, outgoing, energetic person with a demonstrable track record of exceeding goals
  • Ability to multitask in a fast paced environment
  • Proven knowledge of MS Office products, including Visio
  • Knowledge of PeopleSoft preferred


Bachelor's Level Degree




Supervision Exercised: N/A
Supervision Received: Corporate Office Manager, Senior Leader on site

Oxford is an Equal Employment Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. Oxford will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law. Oxford is committed to working with and providing reasonable accommodation to individuals with physical and mental disabilities. If you need special assistance or an accommodation while seeking employment, please email We will make a determination on your request for reasonable accommodation on a case-by-case basis.

Nearest Major Market: Palm Beach
Nearest Secondary Market: Miami

Job Segment: Data Entry, Administrative Assistant, Clerical, Administrative